Annual Rental Property Inspection Workflow

• Responsible Party: Alysia
  • Generate a list of properties due for annual inspection using AppFolio.
  • Schedule inspections with Walt and ensure tenants are notified in advance.
  • Update the AppFolio calendar with inspection dates.

• Responsible Party: Walt (Handyman)
  • Visit the property on the scheduled date.
  • Conduct a thorough inspection of the interior and exterior.
  • Take detailed notes on any maintenance issues or concerns.
  • Capture clear pictures of any areas needing attention or repair.
  • Submit inspection notes and photos to AppFolio immediately after completion.

• Responsible Party: Oliver
  • Review Walt's inspection notes and pictures in AppFolio.
  • Create work orders for any required maintenance or repairs.
  • Assign work orders to the appropriate vendors, including Walt, based on the complexity and nature of the task.
  • Update the status of each work order in AppFolio (e.g., assigned, in-progress, completed).

• Responsible Party: Alysia
  • Monitor the progress of inspections and ensure timely completion.
  • Confirm that all work orders are properly addressed and marked as completed in AppFolio.
  • Update property inspection notes in AppFolio, including any actions taken and the current property condition.
  • Address any tenant concerns related to the inspection or repairs.

• Responsible Party: Alysia
  • Generate and review a summary report of completed inspections.
  • Highlight trends or recurring issues to share with the management team.
  • Archive inspection details in AppFolio for record-keeping and future reference.

• Communication:
  • Alysia is to act as the primary point of contact for all inspection-related queries.
  • Oliver is to inform Alysia of any delays or complications with assigned work orders.
• Documentation:
  • All updates, notes, and photos are to be consistently logged in AppFolio to maintain accurate records.