Early Termination Off Season (Oct-Jan) - Email Template
Hi [Tenant's Name],
Thanks for reaching out with your questions. Your lease is scheduled to expire on [DATE]. In these instances, we refer to the early termination clause here:
However, please note that we do not authorize early terminations during the off-season (October–January) for several reasons:
- During the fall/winter months, properties require additional maintenance to prepare for inclement weather.
- Additionally, October–January falls outside of the typical leasing season, and it is often not a reasonable amount of time to re-lease the property. During the off-season, properties can stay on the market for as long as four months. If you wish to utilize the early termination option during leasing season, February and September, please let us know so we can begin the process at that time.
The following steps must happen for early termination:
- The tenant must not have more than two late payments or NSF payments.
- You must provide written notice of your intent to terminate early, including a move-out date.
- Your written termination notice must include payment of the reletting fee listed in paragraph 28 of your lease agreement. The reletting fee is 150% of one month’s rent.
- You must continue paying rent each month on the first until a replacement tenant is found and starts paying rent for you.
- You must continue your utility services after vacating until a new tenant moves in.
- You must arrange for lawn service after you vacate, until a new tenant moves in.
- All other terms and conditions of your lease agreement must continue to be met, and you are still responsible for periodically checking up on the property unless you've arranged with us to do it for you.
Please note, this is just an informative email. At the landlord's discretion, the early termination option can still be denied.